Candidate Central

📌 First things first: what’s an EA?

Let’s start with what an Executive Assistant really does

At Viva, being an Executive Assistant (EA) isn’t just about calendar invites and email clean-up. It’s about becoming a true partner to C-level executives like CEOs, CFOs, and COOs at fast-growing startups across the U.S. and Canada.

💡✨ PICTURE THIS

You’re leading a 25-person team, launching new products, managing investors, and juggling nonstop meetings - all while trying to get through 300 unread emails and a never-ending to-do list.

🙇‍♀️ Sound overwhelming? That’s exactly what our executives face daily... and where you come in.

As their second brain 🧠 and right hand 👋, you’ll help them:

1

Stay focused

So their time and energy go where it really counts

2

Save time

By handling what doesn’t need their attention

3

Stay organized

So they can move faster, think clearly, and lead better

📌 LET’S BREAK IT DOWN: YOUR RESPONSIBILITIES

Here's what your day-to-day will look like

At Viva, you’ll handle administrative and operational support for up to three executives simultaneously, because great EAs don’t just keep up, they push things forward.

📁 Administrative Support

The behind-the-scenes work that keeps everything running on time:

📅

Calendar & Email Management – Keep schedules sharp and inboxes clean.
✈️

Travel & Expenses – Plan smooth trips and file reports without chaos.
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Meetings & Presentations – Set the agenda or even run the room when needed.
🎉

Team Engagement & Events – Help the team stay connected, even from afar.

🚀 Operational Support

The next-level tasks that make you a real business partner:

🗂️

Document & Workflow Management – Keep processes clean, organized, and moving.
📊

Reports & Data Analysis – Pull the numbers and share the insights that drive decisions.
🧠

Special Projects – Jump into new challenges that help your exec (and their company) grow.

✨ LIFE AT VIVA: PERKS & BENEFITS

A culture that puts people first (and means it)

We’re not just hiring EAs, we’re building a place where you can grow, feel supported, and do work that matters.

🌍

Our Social Mission

We create meaningful career opportunities for women across Latin America, and that mission drives everything we do.

Learn More →

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Our Benefits

Fixed schedules, no overtime, global health insurance, wellness sessions, coworking budgets, and more. We take care of our team.

See All Benefits →

💜

Our Values

We lead with purpose, speak up, move fast, and embrace feedback. You’ll join a team that celebrates wins and learns out loud.

Explore Our Values →

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